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Ungoverned Spaces: Innovating Information Flow

 

Agile Governance to Ensure that Reliable Information is Available Anywhere Anytime

  

A good many companies now have Information functions in the Cloud, for a variety of reasons. There is the purposeful selection of cloud services for the usage and management of data, content, records and documents – in other words, Information – that supplements or replaces systems inside the firewall. There is also the proliferation of data and content – more Information – created in many cloud-based sites not under the control of companies. But companies want and need all of this Information -- and also need energetic ways to govern all of this Information as it flows in and out of the spaces used by enterprises.

Going with the notion that for most enterprises knowledge is power, information-led business innovation and competitiveness is becoming a recognized path for potential success. In parallel, services in the cloud are talked about more and more as enablers of innovation, as an agile, dynamic and cost-effective environment for new business direction and experimentation.

With so much information created anywhere-anytime, information governance has a vital purpose: ensuring the flow of reliable information to the right people at the right time. This can also mean reducing former barriers and changing processes, to make more of this information and data are available to more people in the enterprise, sometimes including partners and customers. What should be emphasized is governance that aligns with how information is used in the enterprise, so that governance also connects to business value and corporate strategic goals.

So when we’re talking about innovating information governance, we’re no longer in a vacuum or in a silo, off somewhere in that “information department” – we’re talking about the entire enterprise of integrated business processes and management infrastructure, running on-premises, in the Cloud, and in between. Everyone in the enterprise has to be on board, from top to bottom, across teams, internally and externally, working in concert to enact effective information governance.

  

Priming Information Flow – Anywhere Anytime

There is no doubt that most companies must extend their information strategies to capitalize on highly relevant information that is continuously created in the cloud.  Strong information governance policies and practices must realistically enable the flow of information to continuously bring information to the enterprise -- to improve decision-making, to better understand current and desired customers, improve competitiveness, and support all significant goals and strategies in the enterprise. Information Governance can be a vital part of the ‘framework’ for business agility, responsiveness to competitive pressures, support for new product and services directions, and innovation shepherding.

Enterprises need to break free of old perceptions and implementations of information governance where silos and disconnectedness dominate, and where governance has been viewed as difficult, esoteric, and somebody else’s problem. Companies generally have not taken a holistic view of business information governance, its impacts across end-to-end processes or business units, or the technologies to support it. Instead enterprises have treated information as islands within specific system silos, and have taken the same approach to its governance. Information Governance overwhelms many – many get lost in the details.

If information has become essential to corporate success, then Information Governance must become part of a company’s overall business strategy.  An upper management team, comprised of cross-departmental members, has to set the high level ‘culture’ to enable agile Information Governance:  a corporate ‘infrastructure’ of cross-team collaboration, an enterprise-wide commitment to levels of excellence when connecting with and serving customers, recognition that content from social sites matters, the dynamic means to process all potentially useful data and content no matter the source, and the ability to provide on-demand data and analytics ready for any device.

Individual responsibilities for different components of Information Governance can be segmented to include most groups in the enterprise and to enhance accountability. Services-oriented Information Governance may be an optimal approach with partnerships across teams to enable governance functions and processes. Legal and financial teams could take key responsibility for risk management and compliance, as well as retention policies and practices. IT teams can take on key responsibilities for security, storage, resource provisioning, and user access. It is also now the responsibility of enterprise users of information to understand, partake in and help enforce policies and practices for security, information quality, delegated access, sharing, and so on – these responsibilities are no longer “somebody else’s problem”.

 

    Creating Information Advantage in a Cloudy World

 

Detours For Information Anywhere Anytime

Not surprisingly, persistent issues for Information Governance and Management are mostly the same, whether the repositories are in the cloud, on-premises, or in a hybrid flow based on the two:

 

• No clear holistic strategy for governance of distributed information sources
• Prolific growth of information sources and systems
• Need for extensive integration between information sources, often existing as silos
• Synchronizations to eliminate redundancies and to update with most current information
• Unreliable quality of information, content, data
• Timeliness of information
• Fragmentation that will block information flow and devalue assets

The creation of content and data in cloud repositories has added complexity to ownership and the chain of custody. Enterprises that strongly manage complex chains of information ownership and usage, both internally and externally, will help corporate goals and achieve advantage from all information assets.

Companies must take on the responsibility of monitoring vendors of cloud services to ensure that the vendor is meeting SLA provisions for security, privacy, backup and so on. This monitoring falls both to business users and IT groups. But companies must also develop comprehensive Information Governance plans to supplement what cloud service vendors provide. Companies are liable for proper information governance regardless of where the repositories sit. Business users as well as IT teams must understand the implications of “anywhere anytime” information flows.

 

            IBM: Enabling Multifaceted Innovation

 

Cloud Inspires Governance Innovation

Innovation often relates to finding new ideas and / or applying existing ideas in new ways to bring about beneficial change that affects many aspects of what an enterprise does. Innovation is not limited to the products and services in an enterprise, but also can be applied to business model and strategy, operations, employee and partner enablement.

Again, enterprises need to break out of seeing governance only in terms of risk containment and security (which are important) to also see how it can be a means to innovation. Governance is valuable for setting up policies and practices to guide information usage but it can also provide scope for experimentation and value creation through the orchestrated flow of information to and from many sources. Governance is evolving to handle the challenges of data in the cloud – extending information governance to cloud sources can also help innovate how governance is done. This is a new challenge for teams across the enterprise to work differently and creatively when governing vital information that must constantly flow, while ensuring that the enterprise meets reliability, compliance and risk requirements. Making accountability a distributed function across the enterprise extends the value of information governance and takes it out of its usual silo.

Timely, reliable information in the right hands is more essential as business cycles shorten and become more competitive, and as customer perspective and buy-in become more important. Information created in the cloud along with cloud services comprise a new platform for quickly sharing data and content that matters to the enterprise. “Working the problem” of information governance from the focus of ensuring the open flow of reliable information to be used by many teams in the enterprise anywhere-anytime is a positive move into innovation that will make a difference.

  

Related Links:

Information, Intelligence and Process:  Combining Forces to Better Answer Business Needs

The Ever-Expanding Importance of Analytics–True Intelligence for Business

Goals and Metrics – Measuring Customer Engagement on the Web

Findability Inside The Firewall – Still Trying To Find The Information We Need

The incongruous worlds of “data integration” – Making data accessible for any-size companies

Custom Code or Data Integration software tools: Strategic Use of Technology for Company Competitiveness

Shallow Thinking Ensures Bad Business Decisions

Connecting Data Governance to Business Outcomes That Matter

Data Management: Reaching into the Cloud

 

About the author: Julie Hunt is a software industry solution strategist and analyst, providing market and competitive insights. Her 25+ years as a software professional range from the very technical side to customer-centric work in solutions consulting, sales and marketing.  Julie shares her takes on the software industry via her blog Highly Competitive and on Twitter: @juliebhunt   For more information: Julie Hunt Consulting – Strategic Product & Market Intelligence Services    

 

 

‘Big Data’, Intelligence and Multi-faceted Innovation

 

I’m using this diagram (below) in two posts – this one and one to be published shortly. Why? The impact of what this diagram is communicating is big, and affects many aspects of enterprises that want to innovate, to be competitive, to grow, to stick around for a long while. So it deserves the extra exposure.

While the use case for this example of multi-faceted innovation is Consumer Products industry, all industries have a stake here, especially as more and more technology offerings are becoming “consumerized”, and as cloud services and mobile usage for business grow. Multi-faceted innovation has great potential to transform enterprises into agile social businesses.

 

 

IBM: Enabling Multifaceted Innovation 

 

More teams in enterprises need access to more data, information, content, and many kinds of analytics to better perform their functions, to find more ways for the business to deliver what customers want, to be more competitive, more responsive in volatile economic times and in dynamic markets. Reliable, relevant information delivered at the right time impacts how strategies and goals are realized, how innovative a company can be, or even how long a company will be around. Information does no good if it languishes in silos, whether in the cloud or behind the firewall. Sophisticated and business-oriented technologies are needed to process information from diverse distributed sources, to analyze it, and then share the results for further refinement or even disputation.

The enterprise that has truly implemented multi-faceted innovation in as many aspects of its business as is appropriate is more likely to understand how important it is to tap into as many information assets as possible, whether they are ‘owned’ by the enterprise or sitting in cloud repositories for social sites. Information-driven insights are a significant aspect of multi-faceted innovation in the enterprise.

 

Business and InformationTechnology

Early in October I had the opportunity to attend an event sponsored by the Teradata Partners User Group (TDPUG). Teradata Corp. is a global vendor of software solutions for data management and governance, data warehouse capabilities, and for a wide array of analytics offerings. Obviously user group presentations usually show the positives of using vendor offering. But beyond that, the presenters usually talk fairly honestly about how they accomplished work for their companies that made a difference. The presenters are usually the hands-on people who know the ins and outs of their projects, as well as the impact on the business.

Part of my focus at the TDPUG conference – or Partners, as many call it – was attending business-oriented sessions (rather than technical deep dives) that might help with the following: 

“Big Data’ is a major topic for Teradata, and for recent acquisition Aster Data (‘big data’ analytics).  So I wanted to see how end users are able to connect highly varied and frequently complex Data to business outcomes that matter and to innovation.

Looking at processes working with data and analytics: are enterprises combining Business, Technology, Analytical, Creative, Collaborative activities to lead to good results for the business? If yes, how are they doing this? 

New directions for Teradata: how is the company changing from promoting its offerings mostly to very tech infrastructure-oriented target markets to adding strategic focus on the impacts of BI and analytics on business goals and needs – and how is Teradata connecting to roles related to the purpose of the business itself?

From the user presentations and those from Teradata: what kinds of roles are emerging, in biz and tech, that will make a difference for enterprises when it comes to data / information and analytics? 

  

A Case in Point: Strategy, Innovation and ‘Big Data’

A few sessions showed how to connect a strategic competitive intelligence core to analytical processes. A session with Vodafone (España) revealed a model for deriving real value from ‘big data’ that feeds into processes for competitive strategies that lead to innovating consumer products and business outcomes.  Instead of falling into the trap of “battling” competitors in feature-function wars, Vodafone shows that companies should be on top of what their current and desired customers want and need.  Otherwise, the risk is falling hopelessly behind customer expectations for new and important changes in the market and products that address this market.

Vodafone bills itself as ‘customer-obsessed’ and in the highly competitive mobile phone business the company has to be. The strategic Competitive Intelligence (CI) group at Vodafone works with continuous analytical processes to feed intelligence into differentiation and competitive edge – from the customer perspective. Vodafone sees a lot of opportunity in understanding distinct customer segments and from quickly providing what each segment wants and needs. Many Vodafone target markets are highly volatile, so daily data updates and analyses are de rigueur to derive “next best actions” for Vodafone to take. Decision-making results from a convergence of analytics and intelligence in key areas: sales, marketing, competitive landscape – but revolving around deeply understanding each customer segment. This Vodafone CI approach illustrates the great payoff when business data silos are eliminated to achieve real integrated intelligence, leading to effective product and business innovation.

The Vodafone session also epitomizes many of the Partners stories: when considering ‘big data’ analytic processes, the focus is not just the data itself, but what it’s used for. The data must be reliable, timely, right sources and integrations. Vodafone ‘big data’ analysis means many sources, high volume, fast intelligence leading to fast actions, and a daily reiteration of it all. Complex EDW and analytics infrastructure are aligned to business strategy and important outcomes, with a twist: the game changes constantly.

An additional layer is the continuous re-analysis of methodologies for competitive and market intelligence processes, and of the validity of selected data sources, as well as context and the inclusion of new factors. To keep the intelligence efforts relevant, the dance steps are: change, iterate, stay agile (while knowing their competitors are likely taking similar actions as happens in highly commoditized markets).

What Vodafone is accomplishing with its market and competitive intelligence core is a move to derive from an “unexpected” and innovative use of analytics the sorts of offerings that should be made available to target customers.  A new perspective on what should be the significant issues for target customers is essential to capture customer interest.  Competitive and market intelligence can also be leveraged to ensure that the customer’s perspective is maintained as a “reality check”. It’s an ongoing sense of the impact of what could be uncovered, the ramifications of what even the smallest pieces of information could mean for the company.  It ensures that business decisions and product direction are market-driven, reality-based, and actionable.

  

Information Technology Underpins Multi-faceted Innovation

When people think about what Teradata offers, most think of a very intense technology infrastructure. But Teradata and its new acquisitions, Aster and Aprimo seem to be working hard to make clear to the business users of an enterprise how that tech infrastructure connects well to what the business needs to accomplish in every part of the enterprise. These ideas were found in many of the Partners sessions:   

Every business session that I attended continued to emphasize people (roles), process, practices -- and positioned tech in context of serving the first three – very focused on real business outcomes

Real collaboration permeated the projects described in the sessions – not called out as such but well exhibited in descriptions of what was done and why – shared passion for getting real things done in effective ways, teams working cross-departmentally

Natural collaboration happens mostly in enterprises where the company ‘culture’ is open to cross-team collaboration and working to effective goals

Purposeful and constant communication across teams is very important for the success of the projects presented

Sessions drove home that data is only valuable in context – context that is comprised of many aspects of the business and how the data is to be used

It is more and more essential for people to take time to understand their data sources and the data itself, before trying to use it, before integrating it and so on >> certainly before analyzing it and using it for decision-making

The need for excellent information flow, reliable data, accurate analytics permeates every group in the enterprise, and can help these groups find more ways to innovate internal activities, as well as innovating products and services, and relationships with customers and partners

  

Multi-faceted innovation is the basis for transforming companies into innovative, dynamic and social businesses. Most companies focus innovation activities on products and services, and on finding new markets. But to survive and thrive, companies need a strategic multi-faceted commitment to innovating throughout the enterprise, how it does business, and how it interacts with customers, employees and partners. Once such a commitment is in the works, enterprises then need to understand how information technologies play significant roles for the success of multi-faceted innovation.

  

Related Links:

Information, Intelligence and Process:  Combining Forces to Better Answer Business Needs

The Ever-Expanding Importance of Analytics–True Intelligence for Business

Goals and Metrics – Measuring Customer Engagement on the Web

The incongruous worlds of “data integration” – Making data accessible for any-size companies

Custom Code or Data Integration software tools: Strategic Use of Technology for Company Competitiveness

Levels of Social – and Integration – Cut Across Enterprises 

Market Intelligence – Making Better Business Decisions at the Core of the Company

Shallow Thinking Ensures Bad Business Decisions

Software companies still fail to tap into top benefits from market & competitive intelligence programs

Connecting Data Governance to Business Outcomes That Matter

Data Management: Reaching into the Cloud

 

Disclaimer: Teradata Magazine sponsored my attendance at TDPUG, since I am doing some consulting with them.

About the author: Julie Hunt is a software industry solution strategist and analyst, providing market and competitive insights. Her 25+ years as a software professional range from the very technical side to customer-centric work in solutions consulting, sales and marketing.  Julie shares her takes on the software industry via her blog Highly Competitive and on Twitter: @juliebhunt   For more information: Julie Hunt Consulting – Strategic Product & Market Intelligence Services    

 

Data Management: Reaching into the Cloud

Originally published on Hub Designs Magazine August 2011

 

In a form of “shadow IT”, Line-of-Business groups have been turning to cloud-based services to quickly set up technology solutions that support their business needs and objectives. IT teams are already carrying heavy workloads with ever-shrinking staffing levels, and frequently don’t have the resources to immediately respond to time-sensitive LOB needs. However without IT involvement, these LOB groups do not usually have the expertise to understand the implications of creating data in the cloud and its relationship not only to data in other SaaS / cloud offerings, but to on-premises systems as well. These business users need a partnership with IT to ensure that comprehensive data management processes are put into practice.

It’s clear that enterprises will continue to increase usage of cloud and SaaS offerings to find new ways to operate more competitively and efficiently. Unfortunately the rapid creation and adoption of cloud and SaaS services have led to increased data silos in the cloud. The same challenges that enterprises face for on-premises data management obviously apply to data repositories in the cloud: data quality and reliability, integration, governance, security and compliance, MDM, as well as improved data accessibility. There is now a bigger picture for data management, where all of these domains need governance as an interoperating whole.

If enterprises fail to address a rigorous data management strategy for cloud computing initiatives, deterioration in data quality and reliability of cloud data are likely to kick in quickly. Data that cannot be trusted nor aligned with enterprise datasets will destroy the value and cost savings that enterprises want from cloud services. One of the most important requirements of business data generated through cloud services is security for that data. Not all data created in the cloud requires security, but most of it does. Comprehensive data management policies are needed in the cloud as well as for on-premises data repositories to ensure secure data processes.

The concerns of both business users and IT regarding data in the cloud have been articulated in many surveys including one recently completed by IDC where issues that relate directly to data governance and MDM initiatives covered security, data integration, operational costs and compliance – all pretty much to be expected when considering management strategies for cloud data. The IDC study goes on to discuss an important point that again requires IT and LOB groups working together: Business Relevance.

The next two challenges – the perceived difficulty of cloud services integration, and the limited ability to customize – are both related to the important issue of business relevance.  While customers certainly enjoy the economic and operational benefits of the off-the-shelf, standardized nature of many cloud services, this survey shows they nonetheless want greater ability to “fit” cloud services more tightly into the context of their specific business.

MDM and data governance provide clear value when they reflect the actual activities and processes of the enterprise. This approach also makes it easier for corporate decision-makers to understand the role MDM and data governance play to support strategic goals and even how they might map (at the high level) to key business processes. Malcolm Chisholm and Fabio Corzo flesh out these ideas in The True Role of MDM: The importance of master data is not just data values or quality, but the real-life concepts they represent… We are looking for fundamental business transformation that will take the business into new ways of perceiving, understanding and developing customers, employees, suppliers, assets and securities. We are looking for business transformation that moves in line with the business goals. And though executives understand that data is at the heart of proper and well-executed business transformation, experience tells us that more often than not, the business transformation is limited to improved data quality side effects that fail to realize the true value of an MDM program. The above concepts become even more imperative when establishing management of data-driven business processes between the cloud and on-premises systems. There will need to be an evolution of data management and governance approaches to deal with new challenges that come from data in the cloud and from an integrated approach to managing data across disparate data domains, many of which are not owned by the enterprise. Cloud services have been very effective in converting (or commoditizing) IT practices through well-formed repeatable processes. To accommodate proper data management for cloud and on-premises solutions, IT and business users will need to work together to build out data management solutions through practices and technologies that support the creation, use and storage of data “anywhere anytime”. Both IT and Business are important to setting the right strategies, including the crafting of a data management architecture that will kick in before an enterprise’s cloud data becomes too distributed for thorough governance. While more and more data will be owned by non-enterprise entities in the cloud, the ownership of comprehensive data management processes and practices continues to fall squarely on the enterprise through business users and IT working to ensure reliable data availability.     Related Links The incongruous worlds of “data integration” – Making data accessible for any-size companies Custom Code or Data Integration software tools: Strategic Use of Technology for Company Competitiveness Levels of Social – and Integration – Cut Across Enterprises  Information, Intelligence and Process:  Combining Forces to Better Answer Business Needs The Ever-Expanding Importance of Analytics–True Intelligence for Business Goals and Metrics – Measuring Customer Engagement on the Web     About the author: Julie Hunt is a software industry analyst, providing strategic market and competitive insights for vendors and buyers. Her 25+ years as a software professional range from the very technical side to customer-centric work in solutions consulting, sales and marketing.  Julie shares her takes on the software industry via her blog Highly Competitive and on Twitter: @juliebhunt   For more information: Julie Hunt Consulting – Strategic Product & Market Intelligence Services